Wedding and Reception Planner

 

Reception Schedule

(Please Print clearly)

 

Bridal Couple:______________________________________________________________________

 

Event Date:____________________  Contract Number or Date: _____________________________

 

Fill in the order that you would like for the following events to take place.  Use #1 as the first and so on.  If you have any events that you would like to include please fill them into the “Other” sections.  If there are some listed that you do not wish to take place, write “NO” in that section.  There is no need for a song for each event.  If you wish to have a song played for that event, please fill it in that section, if not leave, it blank.

 

Order             Events                                                 Song to be played during event (if any)

 

_____  Introduction of Bridal Party:                                                                                                 

 

_____  Introduction of Bridal Couple:                                                                                                          

 

_____  Cake Cutting:                                                                                                                                  

 

_____  Toast - Given By:                                                                                                                              

 

_____  Blessing - Given By:                                                                                                                              

 

_____  Meal Served:                                                                                                                                              

 

_____  First Dance:                                                                                                                                               

 

_____  Bride / Father Dance:                                                                                                                        

 

_____  Groom / Mother Dance:                                                                                                                       

 

_____  Bridal Party Dance:                                                                                                                         

 

_____  Garter Toss:                                                                                                                                      

 

_____  Bouquet Toss:                                                                                                                          

 

_____  Ethnic Dance:                                                                                                                                   

 

_____  Novelty Dance:                                                                                                                                   

 

_____  Last Dance:                                                                                                                                               

 

_____  Bridal Couple Exit:                                                                            Time:                         

 

_____ Other:                                                                                                                                                

 

 

Comments:                                                                                                                                                    

 

                                                                                                                                                                       

 

Special Announcements:                                                                                                                                                                                                                                                                               

                                                                                                                                                                       

 

Birthday or Anniversary Announcement:

 

Name(s):                                                                                                                                                        

 

Song:                                                                                                                                                              

 

Dedications: To:                                                                  Song:                                                              

 

Information of other event professionals involved in your wedding

 

Wedding Director:                                                                                                                                                                                                                                                        

Phone:                            Fax:                                         E-mail:                                                            

 

Caterer:                                                                                   Contact:                                                         

 

Phone:                           Fax:                                          E-mail:                                                            

 

Photographer:                                                                          Contact:                                                         

 

Phone:                           Fax:                                          E-mail:                                                            

 

Videographer:                                                                          Contact:                                                         

 

Phone:                           Fax:                                          E-mail:                                                            

 

Event Planner:                                                                       Contact:                                                         

 

Phone:                           Fax:                                          E-mail:                                                            

 

Reception Hall:                                                                Room:                                                            

 

Banquet Manager(s):                                                                                                                          

 

Phone:                           Fax:                                          E-mail:                                                            

 

On A separate sheet of paper draw a sketch and layout of the reception hall or room.  Include the locations of all exits and doors and the DJ, Dance Floor, Food, Cake Table, Bar, Seating Tables, etc.  If your wedding is an outside wedding and reception, please draw a layout of the area for the ceremony and the reception.  Include all outlets that are located close to the DJ location.  Please note that an outside rider is always included in the contract of all outside events.

 

 

 

Bridal Party Organizer

 

 

Bridal Couple:                                                                                                                                              

(Name you would like used when introducing the new couple)

 

Please note if any parent of the bride or the groom is deceased or just leave blank.  Also please make notations next to the names of any step parents of the bride or the groom.  This will not be announced but is for the DJ’s information only.

 

Grandparents of the Bride:                                                                                                                          

 

                                                                                                                                                                                                                               

 

Grandparents of the Groom:                                                                                                                        

 

                                                                                                                                                                          

 

Parents of the Bride:                                                                                                                         

 

                                                                                                                                                                                                                               

 

Parents of the Groom:                                                                                                                                  

                                   

                                                                                                                                                                       

 

Bridesmaids:                                                                          Groomsmen:

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

Maid / Matron of honor:                                                                                                                                    

 

Best Man:                                                                                                                                                     

 

Flower Girl:                                                                                                                                                   

 

Ring Bearer:                                                                                                                                                

 

Other:                                                                                                                                                            

 

                                                                                                                                                                       

 

Music List

 

Please check the music types that you would like played.  Place a “NO” next to any types that you do not want played.

 

Top 40                         Modern Rock                        Classic Rock                           Alt. Rock              

Disco                           Old School                                     70’s / 80’s                             60’s                

Beach & Shag                         Oldies                                     Motown                                  Soul                

Big Band                     Standards                               Country                                  Rap                

Contemporary Christian                       Gospel                        Other                                                            

 

Please list any special request that you would like played during the reception. Include all types of music you would like played and list any types of music that you do not want played. List the song title and the artist of each song.  Continue on the back of this page if you need extra room but please indicate if they are songs you do or do not want played.

 

Song                                                                                                       Artist                                                       CD Name

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                         

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

                                                                                                                                                                       

 

Please list any songs that you do not want played.  Also include any songs like The Electric Slide, Macarena, YMCA, Chicken Dance, Dollar Dance, Strokin’ or any other novelty songs or dances.

 

                                                                                                                                                                                                                               

 

                                                                                                                                                                                                                               

 

                                                                                                                                                                                                                                

 

                                                                                                                                                                                                                               

 

                                                                                                                                                                                                                               

 

                                                                                                                                                                                                                               

 

                                                                                                                                                                                                                               

 

                                                                                                                                                                                                                               

 

Other Information

 

When do you expect guest to start arriving:                                                                                             

 

Approximately how many guest do you expect:                                                                                               

 

What age groups will be present:                                                                                                                     

 

Will you be leaving the reception at a specific time:                         Time:                                    

 

What form of transportation will you be using when you leave: Ex: Limo, Etc.:                             

 

Will the event be inside or outside:                                                                                                          

                     (Please note that an outside rider will be attached to the contract of all outside events)

 

If the Ceremony is at a different location from the reception, how far away is it:                            

 

Attire DJ is requested to wear:  Tux                    Coat & Tie                            Casual                        

 

Other                                                                

 

What time will the room or area be available for equipment set up:                                                      

 

Is there an entrance close to the equipment set up location:                                                                

 

Are there any steps, elevators, loading ramps or other obstacles that we may encounter from our truck to the equipment set up location:

 

                                                                                                                                                                       

(Note that a longer setup and load up time may be needed if any obstacles are present)

 

Is there a stage or platform where the equipment is to be set up:                                                   

 

We do not need a stage and would prefer not to use one if possible.  We can not set up on any portable or temporary staging.  For outside events we can not set up on moist or wet ground.  Some type of staging or platform may be possible for outside events.  Note the outside rider attached to the contract of all outside events.

 

Who should we contact upon arrival:                                                                                                  

 

Is there a phone number and person that we can contact in the event of any possible problems or time delays in travel:

 

Name:                                                                Phone Number:                                                                        

 

List the Phone number, of the reception hall, that someone will answer on the day of the event: